Privacy Policy - Elite Engineers

Privacy Policy

Effective Date: October 2024

Overview

EliteEngineers.ai ("we," "us," or "our") is committed to protecting the privacy of all users ("you," "your") who visit our website and engage with our services. This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website or providing your personal information, you consent to the practices described in this Privacy Policy. We encourage you to read this policy carefully. If you have any questions or concerns, please contact us at info@EliteEngineers.ai.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legislation or our practices. Any changes will be posted on this page, and where appropriate, notified to you via email or through a notice on our website. Please check back frequently to see any updates or changes.

Personal Information We Collect

3.1. Candidates

Information We Collect:

Identity Data: Name, job title.

Contact Data: Email address, telephone number.

Demographic Data: Postcode, preferences, salary expectations, interests.

Professional Data: CV/resume, employment history, qualifications.

Usage Data: Information about how you use our website and services.

How We Use Your Information:

To find and notify you of relevant job opportunities.
To forward your CV to potential employers with your explicit consent.
To communicate with you regarding your applications and our services.
For internal record-keeping and administrative purposes.
To comply with legal obligations or regulatory requirements.

Lawful Basis for Processing:

Consent: When you submit your CV or personal data.

Legitimate Interests: For internal administration and to provide our services effectively.

Contractual Necessity: When processing is necessary for the performance of a contract with you.

3.2. Employers

Information We Collect:

Identity Data: Name, job title.

Contact Data: Email address, telephone number.

Company Data: Company name, address, telephone number, industry information.

Demographic Data: Postcode, preferences, interests.

Usage Data: Information about how you use our website and services.

How We Use Your Information:

To identify and present suitable candidates for your vacancies.
To communicate with you regarding our recruitment services.
For internal record-keeping and administrative purposes.
To comply with legal obligations or regulatory requirements.

Lawful Basis for Processing:

Consent: When you provide your personal data.

Legitimate Interests: To facilitate recruitment services and maintain business relationships.

Contractual Necessity: When processing is necessary for the performance of a contract with you.

How We Collect Your Personal Data

We collect personal data through:

Direct interactions: When you fill out forms, submit your CV, or communicate with us via email or phone.
Automated technologies: As you interact with our website, we may collect technical data about your equipment and browsing actions.
Third parties: We may receive personal data about you from analytics providers like Google Analytics.

Cookies and Tracking Technologies

5.1. What Are Cookies?

Cookies are small text files placed on your device to collect standard internet log information and visitor behavior information.

5.2. How We Use Cookies

We use cookies to:

Enhance your user experience on our website.

Analyze website traffic and usage patterns.

Provide social media features.

First Party Cookies

These are cookies that are set by this website directly.

Google Analytics: We use Google Analytics to collect information about visitor behavior on our website. Google Analytics stores information about what pages you visit on our site, how long you are on the site, how you got here, and what you click on. This data is not tied to personally identifiable information and therefore does not identify you.

For more information about Google Analytics' privacy practices, visit Google Analytics Privacy Overview. Google is based in the USA and complies with the EU-U.S. Data Privacy Framework.

You can find out more about Google’s position on privacy with regards to its analytics service at http://www.google.co.uk/intl/en/analytics/privacyoverview.html

Google are based in the USA and are EU-U.S. Data Privacy Framework compliant.

Third Party Cookies

These cookies are set on your machine by external websites whose services we use on this site. Cookies from third parties include sharing buttons for social media platforms (LinkedIn, Twitter, Facebook, Xing, and Google+). These services may track your activity on the internet, including on our website.

For more information on how these third-party sites use your data, please refer to their respective privacy policies.

Session Cookies

We use session cookies to remember your log-in details. These cookies are necessary for the functioning of the website. Disabling them may result in parts of the website not functioning as intended.

Flash Cookies

Flash cookies may be used to store user preferences for media player functionality. Without them, some flash content (e.g., videos) may not render correctly.

5.3 Managing Cookies

You can manage or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of our website.

For more information, visit www.aboutcookies.org.

How to disable Cookies/ Opt out

All modern browsers allow you to change your cookie settings. These settings will typically be found in the ‘options’ or ‘preferences’ menu of your browser. In order to understand these settings, the following links may be helpful, otherwise you should use the ‘Help’ option in your browser for more details.

Disclosure of Your Information

We may share your personal data with:

Potential Employers: With your explicit consent when applying for job opportunities.

Service Providers: Third-party vendors who provide services on our behalf, such as IT support and email marketing (e.g., MailChimp).

Regulatory Authorities: If required by law or to enforce our legal rights.

International Transfers:

Some third-party providers may process your data outside the UK. We ensure appropriate safeguards are in place, such as Standard Contractual Clauses, to protect your data.

Data Security

We are committed to securing your personal data. Measures include:

Technical Safeguards: Encryption, secure servers, SSL certification.

Organizational Measures: Restricted access to personal data, regular training for staff.

Regular Assessments: Ongoing security evaluations to prevent data breaches.

Data Retention

Retention Periods:

Candidates: We retain your personal data for three (3) years from the date of last interaction unless you request deletion.

Employers: We retain your data as long as necessary to fulfill our contractual obligations and maintain business relations.

Deletion of Data:

You may request the deletion of your personal data at any time by contacting us at info@EliteEngineers.ai.

Your Rights Under UK GDPR

You have the following rights regarding your personal data:

Right to Be Informed: About how we collect and use your data.
Right of Access: Request a copy of the personal data we hold about you.
Right to Rectification: Correct inaccurate or incomplete data.
Right to Erasure ("Right to Be Forgotten"): Request deletion of your data.
Right to Restrict Processing: Ask us to limit how we use your data.
Right to Data Portability: Receive your data in a structured, commonly used format.
Right to Object: Object to processing based on legitimate interests or direct marketing.
Rights Related to Automated Decision-Making: We do not engage in automated decision-making that significantly affects you.

Exercising Your Rights:

To exercise any of these rights, please contact us at:

Email: info@EliteEngineers.ai

Address: 3rd Floor, 86-90 Paul St, London EC2A 4NE

We will respond to your request within one month.

Marketing Communications

With your consent, we may send you marketing communications, including job alerts and newsletters. You can opt-out at any time by:

Clicking the "unsubscribe" link in emails.

Contacting us at info@EliteEngineers.ai.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these sites. We encourage you to read their privacy policies.

Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect data from minors. If you believe we have collected such data, please contact us to delete it.

Data Breaches

In the event of a data breach, we will:

Notify the Information Commissioner's Office (ICO) within 72 hours if required.

Inform affected individuals if there is a high risk to their rights and freedoms.

Contact Information

For any questions or concerns about this Privacy Policy or our data practices, please contact our Data Protection Officer (DPO):

Email: info@EliteEngineers.ai

Address: Data Protection Officer, 3rd Floor, 86-90 Paul St, London EC2A 4NE

Right to Complain

If you are dissatisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Website: https://ico.org.uk/make-a-complaint/

Telephone: 0303 123 1113

Policy Updates

Last Updated: October 2024

We may update this Privacy Policy periodically. Please review it regularly to stay informed of any changes.

Equal Opportunities

EliteEngineers.ai is committed to promoting diversity and equal opportunities. We do not discriminate based on gender, race, ethnic origin, colour, marital status, nationality, national origin, disability, sexual orientation, religion, or age.

We may use information provided by you for diversity monitoring in line with our commitment to equal opportunities. This information will be used anonymously.

Thank you for trusting EliteEngineers.ai with your personal data. We are committed to protecting your privacy and ensuring that your personal information is handled responsibly.

Accessibility

If you require this Privacy Policy in an alternative format, please contact us at info@EliteEngineers.ai.

This Privacy Policy is provided for informational purposes and does not constitute legal advice.